Terms of service

Quotes & e-sign is provided by Wiljekoffie B.V., Haaksbergerstraat 67, 7554 PA Hengelo, the Netherlands, Chamber of Commerce 82638446, VAT NL862547416B01 (“we”, “us”). By creating a workspace or using the app you agree to these terms on behalf of your organisation (“you”).

The service lets you build quotes from HubSpot deals, send them for electronic signature, and sync the result back to HubSpot. Optional features include a custom domain and, if you connect Mollie, collecting payment on a signed quote.

You are responsible for who you invite to your workspace and what they do with it, for keeping credentials secure, and for the accuracy of what you send to your customers. You must have the right to use the HubSpot account you connect.

Do not use the service to send unlawful, misleading or fraudulent documents, to send unsolicited bulk email, to impersonate anyone, or to attempt to break its security or access another customer’s data. We may suspend a workspace that does.

The service captures signatures together with an audit trail (identity of the signer as supplied, timestamps, IP address, accepted terms) and seals the result as a PDF. You are responsible for deciding whether an electronic signature is appropriate and legally sufficient for a given document and jurisdiction, and for any document type that requires a specific form. We provide the tooling and the evidence; we are not a party to your agreements and we do not give legal advice.

Fees are set out on the pricing page and are charged monthly in advance, excluding VAT, by direct debit or card via Mollie. If a charge fails we may suspend the workspace after notice. Cancelling takes effect at the end of the paid period; we do not refund part-periods. We may change fees with 30 days’ notice.

Your content stays yours. We process it only to run the service, as described in our privacy policy, which forms part of these terms. Export your signed documents before you cancel.

We aim to keep the service available and to fix problems promptly, but we do not offer a contractual uptime guarantee unless separately agreed in writing. Support is described on the support page. The service depends on third parties (HubSpot, Mollie, our hosting and email providers) and can be affected by their outages.

Wiljekoffie B.V.’s general terms and conditions apply to this service, including the provisions on liability. You can download them from wiljekoffie.com/terms-conditions. Where those general terms and this page conflict, the general terms prevail.

Either party may terminate for convenience at the end of a billing period, or immediately for material breach that is not remedied within 14 days of written notice. On termination your access ends and your data is handled as set out in the privacy policy.

We may update these terms; we will notify workspace admins by email of material changes at least 30 days in advance. Continuing to use the service after that means you accept the change.

Dutch law applies. Disputes are submitted to the competent court in the district where Wiljekoffie B.V. is established, unless the general terms referred to above designate another forum.